Grants Administration Supervisor
California Greenworks Inc. is seeking a Grants Administration Supervisor to oversee the administrative side of its grant-funded programs and projects. This position will help keep funding records, reporting schedules, grant requirements, and internal processes organized while working closely with program and finance teams.
The person in this role will take responsibility for coordinating grant administration activities, reviewing documentation, supporting funding reports, and helping ensure that project teams meet their reporting obligations. We're looking for someone with solid grants experience who can manage competing priorities, guide administrative work, and keep things moving without losing sight of the details.
Key Responsibilities
Oversee the day-to-day administration of active grants and funding agreements.
Coordinate grant reporting schedules and make sure required submissions are completed on time.
Review grant files, financial records, and supporting documentation for accuracy and completeness.
Work with finance staff to monitor grant budgets, expenditures, and funding allocations.
Coordinate the preparation of progress reports, financial summaries, and grant updates.
Help prepare grant applications, renewals, and supporting materials.
Provide guidance to administrative staff involved in grant records and reporting.
Identify gaps in documentation or internal processes and recommend practical improvements.
Maintain communication with program teams regarding grant conditions, deadlines, and reporting needs.
Assist with audits, funding reviews, and requests for grant-related information.
Qualifications and Experience
Bachelor's degree in Business Administration, Finance, Public Administration, Nonprofit Management, or a related field.
4–6 years of experience in grants administration, grant management, program operations, or a related area.
Previous experience coordinating grant reporting, funding documentation, and compliance requirements.
Experience overseeing administrative workflows or providing guidance to other team members.
Strong organizational and time-management skills.
Ability to review financial and program information with a high level of accuracy.
Excellent written communication and problem-solving skills.
Proficiency in Microsoft Excel, Word, and other standard business applications.
What Success Looks Like
The successful candidate will help ensure that grant-related work is handled consistently and that project teams have the information and support they need. They should be comfortable taking ownership of deadlines, addressing documentation issues, and working with different departments to keep funding activities on track.
Work Environment
This position works closely with program, finance, and administrative teams. It requires someone who can balance independent responsibilities with regular coordination across departments. The role may involve managing multiple grant projects and reporting schedules at the same time.
Benefits
Competitive annual salary based on experience.
Paid time off and company holidays.
Flexible work arrangements, subject to company policy.
Professional development and training opportunities.
Opportunities for career advancement.
Paid sick leave.
Performance-based salary reviews.
Collaborative work environment.